2719 Island Dr. NW     Olympia, WA  98502     (360) 866-0717

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ADMINISTRATION

1.  Annual assessments levied by the Association are due and payable as of August 31 of the calendar year when due, or shall be paid in  twelve (12) equal monthly installments July 1 through June 30 of the fiscal year unless such assessments are provided an alternate payment plan as approved by the Board of Trustees. 

2.  If as of August 31, the assessment is not paid in full or if the monthly payment is delinquent at any point during the fiscal year, such
asessment shall be subject to interest at the rate of eighteen percent (18%) per annum from that date.  

3.  Unpaid assessments shall be subject to Article IX of the By-Laws: the Board of Trustees shall institute liens and foreclosure action. 

4.  All payments of assessments or other charges shall be made payable to "Carlyon Beach Homeowner's Association."  All charges for items such as marina leases, pumping fees, water hook-ups, etc. are due and payable as billed.  Past due accounts for these charges become delinquent when 60 or more days in arrears.  Delinquent accounts are subject to interest charges at the rate of eighteen percent (18%)
per annum. 

5.  All lot payments must be identified by the lot number or the address as to the lot assessment being paid. 

6.  The facilities manager must be notified of any change of a property owner's (member's) home or mailing address and phone number.
The facilities manager shall be notified of any sale or transfer of property within Carlyon Beach Homeowner’s Association. 

7.  Member's NSF checks shall incur a $25.00 charge to the member's account. 

8.  Only authorized personnel may operate the Carlyon Beach Homeowner's Association business computers and only Carlyon Beach 
Homeowner's Association official business will be conducted on them. 

9.  All waiting lists of CBHA members kept for the    purpose of determining who is next in line for use of a facility or service shall be kept in the office and updated monthly or as needed by the facilities manager.  Required forms shall be completed to document requests signed
by the member and the appropriate trustee to substantiate the accuracy of the names on the waiting list.   

10. a. The Board of Trustees employs individuals to provide services to the Association.  Members shall treat these employees with respect
at all times.  Members may greet and ask questions working in their capacity as employees of the Association.  Members shall never
distract these employees from their Association work if to do so may cause any damage or injury.  Furthermore, members shall never
request personal favors of Association employees, while such employees are acting in their capacity as employees of the Association.
    
     b. Any complaint, which a member may have concerning the work or behavior of Association employees, shall be directed to the Board
      of Trustees in writing.    A hearing with the Board of Trustees shall constitute the member’s final administrative remedy. 

11.  a.   Regular meetings of the Board of Trustees shall be held on the fourth Tuesday of each month at the principal place of business of
the Association.  Members are encouraged to attend these meetings.  Members in good standing, as defined in Article II, Section 1B of
the By-laws of Carlyon Beach Homeowner’s Association, may speak when public comment and suggestions are requested at the
meetings.  The purpose of the meeting of the Board of Trustees is to conduct the business of the Association and make public decisions
concerning issues such as Association funds and utilities.    

      b.  The Board of Trustees may also hold workshops to discuss issues with members in a less formal setting.  The Board of Trustees
      cannot make binding decisions however, at such workshops.

      c. The Board of Trustees may also hold town meetings in order to allow members to make suggestions to the Board of Trustees and  
      the facilities manager. The role of the members of the Board of Trustees at town meetings is to listen to concerns of members; and
      answer any questions that members may have.  The Board of Trustees cannot make binding decisions however, at town meetings.     

      d. Regular meetings of the Board of Trustees, workshops, and town meetings are public meetings, open for observation by all members
      in good standing and any person invited by the Board of Trustees to assist the Board with its business. All members who attend such
      meetings shall agree or disagree with one another, with the utmost respect and follow the meeting procedures, (Robert’s Rules of
      Order), as the President directs.   

      e. Executive sessions of the Board of Trustees may be held to consider personnel matters and other matters set forth in Article V,
      Section 4 of the By-laws of Carlyon Beach Homeowners Association.   

11. Each committee of the Board shall:        

      a. Consist of no less than three (3) members including the trustee with the trustee acting as committee chair.  A list of committee
      members shall be posted on the CBHA bulletin board and on the CBHA website.           

      b. Establish a regular meeting schedule to meet at least every two months.  The regular meeting schedule shall be posted on the CBHA
      bulletin board and on the CBHA website.     

      c. Schedule any special meeting at least 24 hours in advance.  Such notice of a special meeting shall be posted on the CBHA bulletin
      board. 

   d. All committee meetings are open to all members in good standing with the exception of any portion of a meeting qualifying for
      executive session in accordance with state law.

      e. The agenda for the committee meeting will be posted on the CBHA bulletin board at least 24 hours prior to the meeting time.

      f. All actions and/or recommendations made at a committee meeting shall be reported by the trustee to the full board at the next
      regularly scheduled board meeting and shall become a part of the Board minutes.

      g. It shall be the responsibility of the committee chair to insure that the requirements of this paragraph are adhered to.

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